MD Anderson Cancer Center Jobs

This is a full-time, benefits eligible position located at The Michale E. Keeling Center for Comparative Medicine and Research in Bastrop, Texas.

MISSION STATEMENT

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

SUMMARY

The primary purpose of the Sr. Administrative Assistant is to perform highly responsible administrative support for faculty and staff in the department. Exercises independent judgment and, in most cases, a basic knowledge of medical terminology, grant preparation, word processing and document preparation. Responsible for varied administrative duties requiring strong organizational skills, adaptability, initiative, and the ability to make independent judgment.

JOB SPECIFIC COMPETENCIES

Department / Center Leadership Administrative Support

Provides administrative support to the Center Director/Department Chair for both institutional and extramural activities. Interacts with other institutional offices in providing administrative support for the Department Chair involving activities or participation in institutional committees and programs -such as the Chief Scientific Officer (CSO), Office of Research Administration, and Development Offices.

Maintains the calendar of appointments and commitments of the Center Director/Department Chair and coordinates the planning and arrangement of departmental events, conferences, retreats, and meetings.

Initiates and prepares correspondence independently as needed. Composes drafts of confidential correspondence for the Center Director/Department Chair and for the department, as assigned.

Provides administrative support to the Director Operations and Associate Director, Animal Resources Programs in coordinating projects and tasks assigned by the Center Director/Department Chair. These projects and tasks can/will involve areas such as regulatory compliance, personnel training, public relations, safety, Human Resources, and departmental administrative support.

Uses independent judgment, strong interpersonal and communications skills and knowledge of institutional regulations, policies and procedures to analyze problems and make decisions affecting the Center/department.

Faculty Affairs and Research Trainee Programs

Acts as department liaison with FAA, VISA, Research Trainee Programs, and other departments within the institution.

Assists and provides the necessary administrative support for activities associated with faculty and trainee appointment, recruitment, development, promotion, and tenure.

Interacts with the faculty to assist the Center Director/Department Chair in fulfilling his responsibility to provide the resources they need (facilities, equipment, financial and informational) to fulfill their departmental role.

Department and Center Project Support

Supports department activities associated with institutional compliance committees (IACUC, IBC) to include: coordinating IACUC inspections, and assist faculty in preparing protocol submissions, modifications. Monitors timelines for renewals, annual reviews and expirations of active protocols.

Assists with the preparation and administration of extramural grants and contracts. This is coordinated closely with the Director, Operations and Grant Program Coordinator.

Backup to other operations team members (program coordinators and administrative assistants) to help with various tasks including but not limited to travel, calendar management, new employee processing, key and radio distribution, computer setup, Employee Performance Awards, etc.

Prepares pertinent institutional forms, travel accommodations, schedule meetings/lectures to include catering, brochure/poster preparation for printing, honorariums and travel expense.

Coordination of other departmental projects and duties as assigned.

Fosters effective interpersonal relationships with professional contacts within the institution.

Other duties as assigned.

REQUIREMENTS

Education: High school diploma or equivalent.

Preferred Education: Bachelor's Level Degree.

Certification: None.

Preferred Certification: None.

Experience: Five years of administrative/secretarial experience. With preferred degree, one year of required experience.

Preferred Experience: None.

Onsite Presence: Hybrid Onsite/Remote.

Must pass pre-employment skills test as required and administered by Human Resources.

WORKING CONDITIONS

Deadlines

Sedentary Environment, Constant 67-100%

Exposure to animals, Seldom 3-10%

Wearing Protective Equipment, Rarely 1-2%

PHYSICAL DEMANDS

Bending/Stooping, Occasionally 11-33%

Carrying, Occasionally 11-33%, 5-10 pounds

Lifting, Occasionally 11-33%, 20-50 pounds

Pushing/Pulling, Frequent 34-66%, 5-10 pounds

Reaching, Occasionally 11-33%

Sitting, Constant 67-100%

Standing, Frequent 34-66%

Walking, Frequent 34-66%

Keyboarding, Constant 67-100%

Arm/Hand Steadiness, Occasionally 11-33%

COGNITIVE DEMANDS

Analytical Ability

Appropriate Behavior

Attention to detail

Comprehending

Creativity

Critical Thinking

Following Instructions

Giving and Receiving Constructive Feedback

Interpersonal Skills

Mathematical Skills/Reasoning

Memorizing/Remembering

Multitasking

Oral Communication

Organizing

Problem Solving

Reading Skills/Comprehension

Responding in emergency situations

Selective Attention

Working Alone

Written Communication

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 152273

• Employment Status: Full-Time

• Employee Status: Regular

• FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)

• Work Week: Days

• Fund Type: Hard

• Work Location: Hybrid Onsite/Remote

• Pivotal Position: No

• Minimum Salary: US Dollar (USD) 41,500

• Midpoint Salary: US Dollar (USD) 52,000

• Maximum Salary : US Dollar (USD) 62,500

• Science Jobs: No