MD Anderson Cancer Center Senior Administrative Assistant - Comparative Medicine in Bastrop, Texas
This is a full-time, benefits eligible position located at The Michale E. Keeling Center for Comparative Medicine and Research in Bastrop, Texas.
The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.
The primary purpose of the Sr. Administrative Assistant is to perform highly responsible administrative support for faculty and staff in the department. Exercises independent judgment and, in most cases, a basic knowledge of medical terminology, grant preparation, word processing and document preparation. Responsible for varied administrative duties requiring strong organizational skills, adaptability, initiative, and the ability to make independent judgment.
JOB SPECIFIC COMPETENCIES
Department / Center Leadership Administrative Support
Provides administrative support to the Center Director/Department Chair for both institutional and extramural activities. Interacts with other institutional offices in providing administrative support for the Department Chair involving activities or participation in institutional committees and programs -such as the Chief Scientific Officer (CSO), Office of Research Administration, and Development Offices.
Maintains the calendar of appointments and commitments of the Center Director/Department Chair and coordinates the planning and arrangement of departmental events, conferences, retreats, and meetings.
Initiates and prepares correspondence independently as needed. Composes drafts of confidential correspondence for the Center Director/Department Chair and for the department, as assigned.
Provides administrative support to the Director Operations and Associate Director, Animal Resources Programs in coordinating projects and tasks assigned by the Center Director/Department Chair. These projects and tasks can/will involve areas such as regulatory compliance, personnel training, public relations, safety, Human Resources, and departmental administrative support.
Uses independent judgment, strong interpersonal and communications skills and knowledge of institutional regulations, policies and procedures to analyze problems and make decisions affecting the Center/department.
Faculty Affairs and Research Trainee Programs
Acts as department liaison with FAA, VISA, Research Trainee Programs, and other departments within the institution.
Assists and provides the necessary administrative support for activities associated with faculty and trainee appointment, recruitment, development, promotion, and tenure.
Interacts with the faculty to assist the Center Director/Department Chair in fulfilling his responsibility to provide the resources they need (facilities, equipment, financial and informational) to fulfill their departmental role.
Department and Center Project Support
Supports department activities associated with institutional compliance committees (IACUC, IBC) to include: coordinating IACUC inspections, and assist faculty in preparing protocol submissions, modifications. Monitors timelines for renewals, annual reviews and expirations of active protocols.
Assists with the preparation and administration of extramural grants and contracts. This is coordinated closely with the Director, Operations and Grant Program Coordinator.
Backup to other operations team members (program coordinators and administrative assistants) to help with various tasks including but not limited to travel, calendar management, new employee processing, key and radio distribution, computer setup, Employee Performance Awards, etc.
Prepares pertinent institutional forms, travel accommodations, schedule meetings/lectures to include catering, brochure/poster preparation for printing, honorariums and travel expense.
Coordination of other departmental projects and duties as assigned.
Fosters effective interpersonal relationships with professional contacts within the institution.
Other duties as assigned.
Education: High school diploma or equivalent.
Preferred Education: Bachelor's Level Degree.
Preferred Certification: None.
Experience: Five years of administrative/secretarial experience. With preferred degree, one year of required experience.
Preferred Experience: None.
Onsite Presence: Hybrid Onsite/Remote.
Must pass pre-employment skills test as required and administered by Human Resources.
Sedentary Environment, Constant 67-100%
Exposure to animals, Seldom 3-10%
Wearing Protective Equipment, Rarely 1-2%
Bending/Stooping, Occasionally 11-33%
Carrying, Occasionally 11-33%, 5-10 pounds
Lifting, Occasionally 11-33%, 20-50 pounds
Pushing/Pulling, Frequent 34-66%, 5-10 pounds
Reaching, Occasionally 11-33%
Sitting, Constant 67-100%
Standing, Frequent 34-66%
Walking, Frequent 34-66%
Keyboarding, Constant 67-100%
Arm/Hand Steadiness, Occasionally 11-33%
Attention to detail
Giving and Receiving Constructive Feedback
Responding in emergency situations
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Requisition ID: 152273
Employment Status: Full-Time
Employee Status: Regular
FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)
Work Week: Days
Fund Type: Hard
Work Location: Hybrid Onsite/Remote
Pivotal Position: No
Minimum Salary: US Dollar (USD) 41,500
Midpoint Salary: US Dollar (USD) 52,000
Maximum Salary : US Dollar (USD) 62,500
Science Jobs: No