MD Anderson Cancer Center Administrative Assistant - Radiation Oncology in Houston, Texas

The primary purpose of the Administrative Assistant position is to include coordinating and managing communication systems for the Department of Radiation Oncology and the delivery, pick-up, and distribution of departmental mail. The incumbent provides helpful and courteous assistance to patients, family members, and guests. They will perform responsible secretarial back-up work within the department for physician(s) and/or staff personnel as assigned by immediate supervisor.

The salary range is min $ 36,000 mid $ 45,000 max $ 54,000.

JOB SPECIFIC COMPETENCIES

1. DOCUMENTATION:

  • Maintains departmental and clinical directories.

  • Provides daily up-dates of departmental staff's coverage.

2. CALENDAR MANAGEMENT:

  • Maintains faculty/staff requests for time off and clinic coverage via myHR and Outlook service calendars for vacation, sick leave, and absences.

  • Responsible for departmental timekeeping via Kronos and myHR Calendar.

  • Responsible for scheduling of conference rooms within the department.

    3. DEPARTMENT OPERATIONS:

  • Performs daily mail runs (1): pick-up & distribute mail to appropriate mail slots which requires walking to various departmental sections as well as other areas within the institution. Requires lifting mail packages weighing 5 to 10 pounds.

  • Responsible for projects as assigned by Supervisor.

  • Responsible for attending and successfully completing educational courses as assigned by Supervisor.

    4. FINANCE:

  • Processes and tracks departmental purchase requisitions and maintains departmental/divisional supply inventory.

  1. Other duties as assigned.

WORKING CONDITIONS

Frequency

Deadlines

Sedentary Environment


Frequent 34-66%

PHYSICAL DEMANDS

Frequency

Weight

Standing

Walking

Sitting

Reaching

Lifting

Pushing/Pulling

Keyboarding

Seldom 3-10%

Seldom 3-10%

Frequent 34-66%

Seldom 3-10%

Seldom 3-10%

Seldom 3-10%

Constant 67-100%








COGNITIVE DEMANDS

Appropriate Behavior

Written Communication

Oral Communication

Organizing

Reading Skills/Comprehension

Interpersonal Skills

EDUCATION:

Required: High school diploma or equivalent.

Preferred: Bachelors degree.

EXPERIENCE:

Required: Four years of administrative/secretarial experience. With preferred degree, no experience required.

OTHER:

Required: Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html