MD Anderson Cancer Center Administrative Assistant - Stem Cell Transplantation in Houston, Texas

Administrative Assistant - Stem Cell Transplantation

Location: United States, Texas, Houston, Houston (TX Med Ctr) at https://mdanderson.referrals.selectminds.com/jobs/12912/other-jobs-matching/location-only

Admin/Clerical Support at http://mdanderson.referrals.selectminds.com/landingpages/adminclerical-support-opportunities-at-md-anderson-cancer-center-8

Cancer Medicine - Research 900080

Requisition #: 117178

The Administrative Assistant provides direct administrative support to two faculty within the Department of Stem Cell Transplantation and Cellular Therapy. The individual will have exceptional organizational and time management skills to ensure assigned tasks and functions are completed. This position requires a large degree of independence in planning, organizing, prioritizing workload and activities for the assigned faculty. The position is accountable for multiple department wide functions including, but not limited to Kronos, Lawson, inventory, onboarding of faculty and staff, provider credentialing, operating room scheduling, attending rotation schedule, office moves and facility issues, communications to department and program wide faculty and staff, meeting scheduling, meeting correspondence and daily issues that arise in the normal course of business. Position requires the ability to multi-task and rapidly adapt to changing priorities and projects.

KEY FUNCTIONS

Administrative

Provides administratice support to faculty members within the Department of Stem Cell Transplantation and Cellular Therapy. Provides backup coverage in the absence of administrative staff. In addition to scheduling facuty meetings, employee is responsible for the coordination of the weekly departmental meeting. Responsible for creating and posting Apheresis on call schedule. Composes formal and informal correspondence through email or written memorandums, creates and formats presentations (both timely and accurately) utilizing the most current available software for such.

Concur

Maintains with accuracy and timely submission of faculty travel requests and expense reports.

Project Coordination

Assists with manuscript and abstract submissions to major journals. Requires knowledge of the research medical library, as well as End Notes and PubMed. Composes formal and informal correspondence through email or written memorandums . Creates and formats presentations both timely and accurately utilizing the most current available software. maintains faculty CV and biosketches; assigns PMCIDs for grant funded articles. Maintains complaince with NIH public Access Policy for facutly publication.

Account reconciliation

Review and reconciles assigned faculty PRS development accounts

Credentialing

Maintains updated licensures for assigned faculty members and assists with credentialing amd promotion.

Other duties assigned.

EDUCATION

Required: High school diploma or equivalent. Specialized training in secretarial skills (such as word processing and business).

EXPERIENCE

Required: Four years secretarial experience including advanced secretarial duties.

Preferred: Exceptional organizational and time management skills.

OTHER

Must pass pre-employment skills a test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html