MD Anderson Cancer Center Executive Assistant - Cardiology in Houston, Texas
The Executive Assistant position will coordinate and complete administrative
and operational activities effectively,efficiently, and within budgetary standards
for the Department Chair in the Department of Cardiology. The incumbent
gathers facts, analyzes the situation, and adopts solutions to fit the
circumstances. The position requires organizational and critical thinking skills for
Impacts the organizational efficiency of the Department Chair and the
operational dyad with the Department Administrator.
ESSENTIAL JOB FUNCTIONS:
Manages multiple projects and coordinates administrative and operational
activities of Chair's office within a complex management component. Opens
and distributes all incoming and outgoing correspondence to the Department
Chair. Establishes priorities and deadlines for completion of projects. Adheres
to HIPAA regulations when handling confidential patient information.
Demonstrates skills to handle highly confidential information. May coordinate
the workflow of faculty issues requiring the review of the Department Chair
and/or the Department Administrator involving faculty actions: 1)
Recruitment/Promotion/Appointment/Tenure, 2) Credentialing, and 3)
2) Report Production:
- Creates and maintains Chair's CV, Other Support page, and NIH Biosketch in appropriate and institutional format using institutional software as needed. Edits and proofreads document for errors and consistency. Responsible for updating information on a monthly basis. As directed prepares and/or transcribes letters, reports, articles, memorandums, and speeches usually of a medical or related scientific mature. Compiles and reports meeting minutes. May assist in the preparation of manuscripts, grants, protocols, and materials for formal or information presentation using prescribed word processing or technical software packages. Maintains physician's DEA, DPS, ACLS and Texas medical license and sends updated copies to the appropriate individuals. Composes complex confidential correspondence from basic information for Department Chair and routes appropriately. Produces reports in accordance to appropriate policies and procedures. Produces reports in accordance to appropriate policies and procedures. May prepare and distribute announcements and/or backup materials including agendas for matters of consideration at meetings. Completes routine institutional forms as needed.
3) Calendar Management:
Prepares meeting schedules, greets visitors. Maintains both a current year and
a long-term calendar for the Department Chair. Provides Department Chair with
a print out of appointments on a daily basis. Arranges all travel preparations,
scheduling airline reservations and hotel accommodations.
Processes accurate and timely travel expense reports to ensure that the traveler
is reimbursed promptly according to institutional guidelines. Monitors, tracks,
reconciles, and attests financial funding sources. Creates, processes, and
tracks expense reports, etc.
5) May provide support to the Department Administrator for special projects and
meeting specified deadlines. Provides daily progress reports of assigned
projects. Communicates regularly with Department Administrator about
administrative activities and developments in support of the Department Chair.
Required: High school diploma or equivalent.
Required: Five years of administrative/secretarial experience supporting a leadership/executive level position.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Requisition ID: 134841
Employment Status: Full-Time
Employee Status: Regular
FLSA: exempt and not eligible for overtime pay
Work Week: Days
Fund Type: Hard
Pivotal Position: No
Minimum Salary: US Dollar (USD) 44,800
Midpoint Salary: US Dollar (USD) 57,400
Maximum Salary : US Dollar (USD) 70,000
Science Jobs: No