MD Anderson Cancer Center Jobs

Job Information

MD Anderson Cancer Center Grant Program Manager - Breast Medical Oncology in Houston, Texas


The Grant Program Manager provides administrative oversight to the grant process for large-scale grants. The position impacts large scale and/or multiple grant activities for a department, and the capability of the department or program to reach its scientific and administrative goals.


Grant Operations/Management 45%

  • Provides comprehensive administrative planning for large grant initiatives for a department (large grant includes: multi-project, a large grant should include the following attributes: multiple projects and cores, external and internal activities including career or research development grant competitions, internal and/or external web sites, internal and external scientific advisory boards, attendance at national grant administrative meetings, etc.)

  • Liaison with Grants & Contracts Accounting to provide comprehensive management and planning for all aspects of BMO and IBC Program grants.

  • Facilitate the establishment of new company centers as required by grant activities; communicate these activities to core and project leaders. Monitors fund signers and makes updates as needed.

  • Designs the administrative infrastructure, and directs all administrative support for BMO and IBC Program grants.

  • Prioritizes grants according to timeline/workload and assigns them to appropriate staff. Establishes timelines and ensure prompt submission of necessary materials from collaborators. Requests necessary updates from collaborators in a timely manner.

  • Develop annual calendars, agendas and schedule all meetings for executive and scientific committee meetings; ensure that all meeting minutes are recorded accurately and retained appropriately.

  • As necessary, participates in the preparation, submission, review, approval, contract negotiation, activation, regulation, tracking and reporting of and submission of grant applications and annual reports, according to institutional and external requirements.

  • Assists Department Faculty in the preparation of the budgets for grant proposals and contractual agreements, particularly including subcontracts with other institutions. Reviews budgets prepared by grant program coordinators.

  • Maintains familiarity with NIH forms and requirements. Serves as an expert resource to faculty and staff in regard to all application and reporting related issues. Provides ongoing information concerning changes in federal policy, institutional, and divisional initiatives to relevant program and BMO department staff and grant investigators. Requires knowledge and proficiency in obtaining access to and retrieval of online forms and documentation from state/federal government agencies and private foundations via the internet.

  • Prepares and maintains a tickler file of internal and external grant reports and continuation deadlines.

  • Acts as liaison for Department Faculty with collaborators.

  • Ensures that the information collected is accurate, reflects the requested information, and is provided in accordance with specified guidelines.

  • Coordinate the interaction of investigators to expedite collaborative database development for clinical and correlative uses.

  • Direct and mentor grant program coordinator and others in department/program of grant processes including grantsmanship, appropriate applications and processes, internal and agency compliance.

Research Finance Management 25%

  • Monitors all grant funds for deficits and expenditures regularly.

  • Works with Grants & Contracts to submit financial reports to the funding institutions.

  • Reconciles expenses and requests grant fund close outs.

  • Ensures grant process has appropriate resources by developing databases for monitoring peer-reviewed grant budget performance and activity levels. Reviews monthly expenditures across research company centers and reports to project and principal investigators.

  • Reviews with Department and Program Management Team multi-project grants and research program grants on a monthly basis, to verify accuracy, resolve errors, modify budgets as necessary (including contacting funding agency), and ensure adherence with institution, state, local, and federal regulations.

  • Provides reports to Department Faculty, Sr. Financial Analyst and BMO Department Administrator regarding grant status, including financial projections for projects.

  • Interacts with all levels of personnel both inside and outside the institution to resolve problems/errors or questions regarding research grant financial progress reports.

  • Provides assistance to Department in the expenditure of research grant funds available through the dissemination of information and guidelines of the various sponsoring agencies to the Financial Manager, Clinical Research Manager, Operations Manager and Translational Research Managers.

  • Manages Effort Coordination process to ensure timely and appropriate allocation of effort from grants and reporting of effort on quarterly basis.

Intramural/Extramural Administration 15%

  • Coordinates the internal and external advisory board meetings.

  • Facilitates interactions between MDAnderson faculty and internal/external collaborators

  • Serves as liaison with the National Cancer Institute's Centers Branch and program personnel

  • Interacts and coordinates activities with other managers, directors and administrators throughout the institution and U.S.

  • Organize annual external and internal review meetings for grant programs as necessary.

  • Responsible for the execution and effectiveness of a system of internal controls.

  • Participate and organize other thematic and regional meetings.

  • Schedule and coordinate required monthly meetings for the Tissue Acquisition and Distribution Committee and for the Executive Committee.

  • Plan and conduct the annual retreat of investigators, external and internal advisors; retain written reviews by external advisors.

  • Administrative liaison between central department administrative office and the faculty and laboratory staff - this includes attending laboratory staff meetings as needed, sharing information provided by the department and institution and bringing issues back to the IBCP Director and IBCP Medical Director as needed.

Special Projects and Development 15%

  • Develops and coordinates the implementation of systems, policies, and procedures affecting the submission, review, approval, contract negotiation, activation, regulation, tracking, and reporting of and submission of grant applications and annual reports according to institutional and external requirements.

  • Manage annual solicitations and competitions for mini-proposals for developmental funding and pilot projects.

  • Advertise grant activities internally, in institutional publications, on the website's bulletin board, and elsewhere as required.

  • Manage the submission, review and award notification for all developmental projects.

  • Assist the executive committee in identifying strategies for the use of development funds.

  • Develop protocol and protocol-related documents at the request of the principal investigators. Compose all supplemental protocol material for review and finalization by the principal investigators. Efforts may be expanded to include non-grant protocols.

  • Manage the preparation of other departmental grant applications as requested. Direct, mentor and develop the activities of others in the compilation and preparation of grant and grant-related documents. Design project calendars and manage the progress of overall efforts related to these projects.

  • Other duties as assigned.


Required: Bachelor's degree.


Required: Two years of grant management experience such as grant writing, grant submission and financial administration and one year of lead or supervisory experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis. Successful completion of the LEADing Self Accelerate program may substitute for one year of required supervisory or management experience.


Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

Additional Information

  • Requisition ID: 154728

  • Employment Status: Full-Time

  • Employee Status: Regular

  • Work Week: Days

  • Minimum Salary: US Dollar (USD) 63,000

  • Midpoint Salary: US Dollar (USD) 79,000

  • Maximum Salary : US Dollar (USD) 95,000

  • FLSA: exempt and not eligible for overtime pay

  • Fund Type: Soft

  • Work Location: Hybrid Onsite/Remote

  • Pivotal Position: No

  • Referral Bonus Available?: No

  • Relocation Assistance Available?: No

  • Science Jobs: No