Job Information
MD Anderson Cancer Center Grant Program Manager - Head and Neck Surgery in Houston, Texas
The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.
KEY FUNCTIONS
Administrative planning and grant preparation (pre-award)
a. Initiates department administrative planning for grant or Material Transfer Agreement development. Communicates and negotiates, at all levels, regarding decisions around the grant process. Where research project includes sub-award(s), collaborates with grant administrators in other departments/organizations to develop, complete and submit necessary grant documents.
b. Ensures grant process has appropriate resources, including administrative and financial support.
c. May assist the faculty member in writing grant applications or counsel in grant submission processes, timelines, and sponsor expectations.
d. Coordinates the implementation of systems, policies, and procedures affecting the submission, review, approval, contract negotiation, activation, regulation, tracking, and reporting of and submission of grant applications and annual reports, according to institutional and external funding source requirements.
e. Prepares internal and/or external electronic grant submissions in a timely manner, ensuring submissions are accurate and complete.
f. Develops recommendations on operations and processes.
Administrative grant monitoring and compliance (post-award)
a. Prepares and maintains documentation (budgets, fund allocation, no cost extensions) on the administrative flow and required follow-up of research applications, renewals, and competitive continuations and reports appropriately to departmental administration and faculty member.
b. Prepares and maintains documentation (budgets, fund allocation, etc.) to ensure post-award activities are in compliance with planned activities, expenses, etc. Reports variances appropriately to departmental administration and faculty member.
c. Where research project includes sub-award(s), collaborates with grant administrators in other departments/organizations to develop, complete and submit necessary renewals, competitive continuations and reports. Also works with grant administrators in other departments/organizations to ensure sub-award activities are in compliance with planned activities, expenses, etc. and reports variances appropriately to departmental administration and faculty member.
d. Audits to ensure quality and regulatory compliance.
e. Coordinates internal and external review board activity and sees that reporting objectives are met.
f. Responsible for the execution and effectiveness of a system of internal controls and uniformity of archiving data.
g. Gathers and maintains research documentation (forms, letters, reports, and presentation of information relative to grants, protocols, sponsored agreements, Material Transfer Agreements, etc.) and/or binders for regulatory compliance of all grants and protocol submissions and assists during internal and external audits.
Effort reporting
a. Gathers, prepares and/or maintains documentation on committed effort and salary for use in preparing and submitting quarterly effort certification.
b. Meets with PIs and staff to gather information and a reasonable estimate of effort spent on all activities during the preceding quarter.
c. Manually prepares effort card in the institutional effort system to ensure it accurately reflects actual salary, a reasonable estimate of effort spent, cost sharing and non-sponsored activities for the preceding quarter.
d. Ensures effort cards are certified in a timely manner.
e. Provides timely input to the department administrator and/or financial analyst for the submission of necessary personnel actions, i.e., JDUFs, to match salary to actual effort.
f. Develops policies and procedures for the effort certification process as needed to ensure the department meets institutional and sponsoring agency effort certification regulations.
Grant administration education
a. Attends local and national grant administrative meetings to stay abreast of new systems, processes, and regulations for grant preparation, submission and compliance.
b. Mentors and develops other members of the Head and Neck Surgery research program in the internal and external grant administration process. Designs and provides educational training sessions for faculty/staff, drafts departmental communications, and provides counsel as required.
c. Serves as a knowledge resource to departmental management and faculty for questions regarding all aspects of the grant administration process.
d. Creates research reports for use in reviewing specific application information and general trends.
Education Required: Bachelor's degree.
Experience Required: Two years of grant management experience such as grant writing, grant submission and financial administration and one year of lead or supervisory experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis. Successful completion of the LEADing Self Accelerate program may substitute for one year of required supervisory or management experience. Must pass pre-employment skills test as required and administered by Human Resources.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
Requisition ID: 163383
Employment Status: Full-Time
Employee Status: Regular
Work Week: Days
Minimum Salary: US Dollar (USD) 77,000
Midpoint Salary: US Dollar (USD) 96,000
Maximum Salary : US Dollar (USD) 115,000
FLSA: exempt and not eligible for overtime pay
Fund Type: Hard
Work Location: Hybrid Onsite/Remote
Pivotal Position: No
Referral Bonus Available?: No
Relocation Assistance Available?: Yes
Science Jobs: No
#LI-Hybrid