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MD Anderson Cancer Center Grant Program Manager- Pre Award Grants in Houston, Texas


The primary purpose of the Grant Program Manager position is to provide highly responsible administrative and financial oversight and support in the Department of Gynecologic Oncology for all aspects of large-scale grants and other grant activities including grant preparation, submissions, review, grant management, grant reconciliations, annual progress reports and grant/contract financial reporting. Position would serve as the secondary effort coordinator for the department.

Grant Post Award Processing Performs post-award monitoring of grants and contracts for adherence to regulations and agency requirements. Creates new award activity files and maintains copies of project documents and assures that copies of all project documents are provided for the departmental grants files. Prepares and maintains a tracking system of internal and external grant progress reports, continuation deadlines, and financial reporting deadlines. Participates in close out activities. Manage and initiate ePAF requests to maintain correct and timely salary allocation on all assigned grants. Prepares notification or requests for approvals for changes in effort and funding. Provides comprehensive management for grant awards including progress reports and RPPR submissions.

Monitor balances and track income and expenses for department co/centers, auditing debit and credit transactions for accuracy and conformance with established MDACC and external sponsor procedures and regulations. Initiate contact with PIs, departmental representatives, and other agencies or personnel to resolve problems or questions regarding basic accounting data items. Monitor grant-funded salaries related to effort certification, working closely with other members of the grant team on issues of salary and related effort commitments.

Pre-Award Grant Preparation Maintains schedule of clinical/basic science research proposals and projects. Establishes milestones and timeline for each project. Works with Principal Investigators to develop grant and contract proposals including subcontracts per the guidelines of the funding agency. Completes all administrative responsibilities related to completion of the research proposals. Assists the PI in the interpretation of funding agency regulations and requirements. Ensures accuracy and compliance with sponsor regulations and institutional policy.

Edits and proofreads with attention to the budget, justification, abstract and biosketches. Coordinate and/or prepare all grant application materials, including but not limited to: Performance Sites, Budgets, Budget Justification, Biographical Sketches, Other Support, Resources, and all components of the Research Plan for all investigators. Ensure that application materials are accurate and consistent with department and institutional standards.

Assists in the preparation of requests for waiver in percent effort with salary and monitors compliance. Serve as a contact for the Office of Sponsored Research/Office of Research Administration concerning policy changes and the resolution of grant submission issues. Assists PI with submission of proposals using appropriate institutional system (ClickGrants,RCTS, etc) and external systems ( systems). Obtains required signatures as needed. Maintains appropriate documentation per proposal, tracks grant through approvals. Provides all JIT information as requested.

Maintains extensive communication with PI regarding decisions around the grant process. Establishes excellent working relationship with internal and external collaborators and supportive offices. Maintains familiarity with NIH forms, guidelines, and agency changes in process and procedures. Serves as a resource to faculty and staff regarding all research applications and reporting related issues. Provides ongoing information concerning changes in federal policy, institutional, and divisional initiatives to relevant program, department staff, and grant investigators.

Effectively utilizes knowledge and proficiency in obtaining access to and retrieval of online forms and documentation from state/federal government agencies and private foundations via the internet. Ensure that the information collected is accurate, reflects the requested information, and is provided in accordance with the specified guidelines. Assist with coordination of monthly meetings to discuss grant process and overall goals. Serve as a resource to others who participate in the grant process.

Report Preparation Creates, compiles and maintains personnel and salary spreadsheets for designated grants. Maintains a database that will provide up-to-date financial information about all departmental grant funding. Assemble data from special financial statements and other reports. In coordination with the Finance Team, assist in the preparation of monthly free balance reports, annual financial reports and other special reports, as required by department/division/institutional leadership and per PI/faculty request. Monitor accurate and timely salary allocation on all assigned grants. Prepares notification or requests for approvals for changes in effort and funding. Serves as primary effort coordinator for classified staff.

The position also requires one to anticipate needs, to recognize situations requiring assistance and have the ability to refer or perform any necessary tasks, and to comprehend the goals of the department/program and take the initiative in making decisions and taking actions to further these goals.

Required Education:

Bachelor's degree.

Required Experience:

Two years of grant management experience such as grant writing, grant submission and financial administration and one year of lead or supervisory experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis. Successful completion of the LEADing Self Accelerate program may substitute for one year of required supervisory or management experience.

Preferred Experience:

Grant management experience, pre and post award experience, reporting experience.

Hybrid On-site/Remote Schedule:

Must be flexible, will work on-site and remote.

Other Requirements:

Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

Additional Information

  • Requisition ID: 155329

  • Employment Status: Full-Time

  • Employee Status: Regular

  • Work Week: Days

  • Minimum Salary: US Dollar (USD) 63,000

  • Midpoint Salary: US Dollar (USD) 79,000

  • Maximum Salary : US Dollar (USD) 95,000

  • FLSA: exempt and not eligible for overtime pay

  • Fund Type: Hard

  • Work Location: Hybrid Onsite/Remote

  • Pivotal Position: No

  • Referral Bonus Available?: No

  • Relocation Assistance Available?: No

  • Science Jobs: No