MD Anderson Cancer Center Jobs

Job Information

MD Anderson Cancer Center Senior Administrative Assistant in Houston, Texas

Summary:

The primary purpose of the Senior Administrative Assistant position is to provide superior secretarial and administrative skills of a highly confidential nature for the Department of Plastic Surgery, assigned physicians and other duties as assigned by the Program Manager or the Surgery Department Administrator.

  1. Faculty Support

  2. Independently plans and manages work deadlines and schedules. Maintain both the current year and a long-term year calendar for assigned faculty.

  3. Arranges all travel preparations, scheduling airline reservations and hotel accommodations as necessary. Ensure all travel expenditures are processed according to institutional policies and guidelines and that the respective faculty and/or staff are reimbursed accordingly.

  4. Maintains faculty extramural development leave and staff development funds (PRS).

  5. Maintains the most current information pertaining to faculty CV and biosketch, periodical publications and biographical sketch.

  6. Maintains calendars and schedules appointments with insight to anticipate date or time conflicts. Submits notification to clinic, Surgery Scheduling and other parties of faculty absence.

  7. Gathers materials on assigned subjects for use in preparation of scientific reports, speeches, or articles.

  8. Formats letters, reports, articles, memorandums, and speeches - usually of medical or related scientific nature. Able to compose routine correspondence.

  9. Prepares, along with the assigned faculty, submission of publications, abstracts, manuscripts, scientific posters, research studies, protocols, and other publications using EndNotes, PowerPoint, and other software.

  10. Accurately types and transcribes medical dictation, manuscripts, correspondence, abstracts, protocols, and other administrative documents.

  11. Assists faculty member with slide preparation and manuscript or grant submissions.

  12. Maintains record of Continuing Medical Education credits. Tracks and assists in reconciling deficiency reports for medical records.

  13. General Administrative Support

  14. Takes and transcribes dictation, composes office correspondence consisting of letters, reports, and presentation of information relative to medical/educational/research topics.

  15. Transcribes and accurately types correspondence, grants, forms, abstracts, manuscript reviews, schedules, and other documents in the proper format, proofreads for errors and completes work within requested time frame.

  16. Types manuscripts in the proper format according to journal guidelines and author instructions.

  17. Answers telephone within 3 rings in a professional, pleasant manner; assists caller with required information and records calls accurately. Screens calls for proper routing and determines priority and importance of call. Takes message accurately and completely.

  18. Greets visitors by name and offers information in polite, professional manner.

  19. Collects and routes mail, film, slides, x-rays, medical records, requests, and other data requested. Locates and photocopies requested publications. Mails out requested reprints. Routes documents for proper signature(s).

  20. Responsible for notifying administrative office of own time away from office, to include detailed coverage information.

  21. Other Duties

  22. Processes photography and other medical graphics requests.

  23. Assists residents, nurses, physician assistants, etc. as necessary.

  24. Performs aback-up duties for all administrative support staff in the Department when needed.

  25. Determines clinician's administrative needs during the absence of primary secretary.

  26. Performs other duties as requests by the faculty member, Program Manager, or Surgery Department Administrator.

  27. Problem solves by developing practical procedures and processes designed to most expeditiously use available resources.

Required Education:

High school diploma or equivalent.

Required Experience:

Five years of administrative/secretarial experience. With preferred degree, one year of required experience.

Preferred Experience:

Experience with travel, experience with PRS maintenance, strong communication skills (written and verbal), someone who can work independently and is self-motivated is highly needed.

Other Requirements:

Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

  • Requisition ID: 145238

  • Employment Status: Full-Time

  • Employee Status: Regular

  • FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)

  • Work Week: Days

  • Fund Type: Hard

  • Remote Work: Hybrid Onsite/Remote

  • Pivotal Position: No

  • Minimum Salary: US Dollar (USD) 38,800

  • Midpoint Salary: US Dollar (USD) 49,500

  • Maximum Salary : US Dollar (USD) 60,200

  • Science Jobs: No

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