MD Anderson Cancer Center Sr Administrative Assistant - Development Office in Houston, Texas
The primary purpose of the Senior Administrative Assistant position is to provide highly responsible
administrative and secretarial work for Development field officer(s). Organize and coordinate donor related
fundraising activities, as assigned by supervisor. Interface with internal and external constituencies as directed.
Courtesy: Is respectful and courteous to each other at all times
Friendliness/Teamwork: Promotes and rewards teamwork and inclusiveness; Is sensitive to the concerns of our patients and our co-workersIntegrity Behaviors
Reliability: Communicates frequently, honestly and openly
Accountability: Holds self and others accountable for practicing our values
Safety: Notices a safety concern and brings it to someone's attention; Models safe behaviors (wears badge, washes hands, keeps work area clean and orderly)Discovery Behaviors
Responsiveness: By his/her actions, creates an environment of trust; Encourages learning, creativity and new ideas
Personal Leadership/Self-Initiative: Helps others to identify and solve problems; Seeks personal growth and enables others to do so
- ADMINISTRATIVE/SECRETARIAL DUTIES
Typing, faxing, photocopying, arranging appointments and maintaining complex meeting schedule, preparing/proofreading/editing correspondence, answering telephones as needed, generating and maintaining filing systems, generating/authorizing/tracking routine forms and correspondence, handling incoming/outgoing mail.
Assist with site visits for donors/prospects at the institution in collaboration with development specialist; assist with calendar availability and preparing meeting materials as needed.
Create and monitor research requests and maintain confidential information on donors/prospects and ensure proper filing and use of information.
Manage accuracy of donors/prospects information entry into database to ensure the integrity of system and collaborate with Prospect Research and Management to ensure accurate and timely data input. Assure that contact reports and other pertinent donor/prospect information is entered in a timely manner.
Complete special projects as needed.
- TRAVEL PROCEDURE FUNCTIONS
Prepare and confirm travel arrangements, mapping, and packet preparation, coordinating calendars and schedules for appointment purposes in a timely manner.
Reconcile accounts for gift-related funds and direct report's credit card/monthly donor related expenses to ensure that expenses are in compliance with institution and department regulations including approvals. Complete travel reimbursement activities in a timely manner.
Coordinate the approval of travel requests/authorization requests in a timely manner to avoid cancellation charges.
- SCHEDULING AND TIME MANAGEMENT
Schedule appointments and effectively manage multiple calendars.
Scheduling of internal and external meetings and preparing meeting materials.
IC – Team with Others:
Encourage collaboration and input from all team members;
Value the contributions of all team members; and
Balance individual and team goals
IC – Self-Motivation:
Set high standards of performance;
Pursue goals with energy and persistence; and
Drive for results and achievement.
IC – Oral Communication:
Express ideas clearly and concisely in groups and one-to-one conversations; and
Create an environment with open channels of communication
High school diploma or equivalent. Five years of administrative/secretarial experience. With preferred degree, one year of required experience. Must pass pre-employment skills test as required and administered by Human Resources. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Requisition ID: 134908
Employment Status: Full-Time
Employee Status: Regular
FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)
Work Week: Days
Fund Type: Hard
Pivotal Position: No
Minimum Salary: US Dollar (USD) 38,800
Midpoint Salary: US Dollar (USD) 49,500
Maximum Salary : US Dollar (USD) 60,200
Science Jobs: No