MD Anderson Cancer Center Senior Secretary - Smithville, Texas in Smithville, Texas

Senior Secretary - Smithville, Texas

Location: United States, Texas, Smithville, Smithville at https://mdanderson.referrals.selectminds.com/jobs/13767/other-jobs-matching/location-only

Admin/Clerical Support at http://mdanderson.referrals.selectminds.com/landingpages/adminclerical-support-opportunities-at-md-anderson-cancer-center-8

VP Science 710388

Requisition #: 118404

This full-time position is located within the Virginia Harris Cockrell Cancer Research Center at Science Park in Smithville, Texas.

Salary range: $31,200 (min) - $39,000 (mid) - $46,800 (max)

MISSION STATEMENT

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

SUMMARY

The primary purpose of the Senior Secretary is to perform complex secretarial duties requiring judgment within general guidelines and provide support to the Research Animal Support Facility (RASF) veterinarians, managers and supervisors to ensure the highest quality of veterinary care for Science Park.

JOB SPECIFIC COMPETENCIES

DATA PROCESSING AND FILE MAINTENANCE

Composes, formats, finalizes, compiles, processes and maintains data in various forms utilizing computer based systems. Updates numerous databases (population, change-outs, overcrowded, QA, animal usage, irradiator, etc). Organizes computer based records and accurately records the information into the computer based files. Maintains office files and responds to requests for files from supervisors and other sections. Maintain ACUF tracking system of timelines including renewals, annual reviews and expirations.

ANIMAL FACILITY COMPLIANCE AND OPERATIONS SUPPORT

Compiles, edits, collates, updates and keeps current copies of the animal facility Standard Operating Procedures (SOP) up-to-date (online and hardcopy) and orchestrates the tri-annual comprehensive revision of the facility SOP's in preparation for the accreditation site visit (AAALAC). Assists with schedule management of Animal Resource business office. Maintains log of campus IACUC research protocols. Provides alerts when usage is at 75% of approved animal number. Coordinates use of biological irradiator by research staff. Maintains training records associated with IACUC requirements. Schedules meetings on the web-based calendar. Records and generates minutes for monthly Animal Resource meetings i.e., CCSG's Quality Assurance (QA), Laboratory Animal Genetic Services (LAGS), and Research Histology, Pathology and Imaging (RHPI). Assists the Animal Resource Director and Associate Director with the E-ACUF system (CLICK) data mining inquiries to retrieve information necessary to provide oversight of regulatory requirements.

CLERICAL AND TIMEKEEPING

Generates daily, monthly, and quarterly reports, abstracts, memoranda, minutes, manuals and other documents using office programs, spreadsheet or database application programs. Maintains, orders and verifies orders of animal facility consumable supplies and standing orders. Responsible for weekly exception time reporting for Animal Resource staff into Kronos. Reviews and reconciles Kronos and WebCalender entries to verify the accuracy of the of hours worked and correctness of leave codes used. Opens, sorts and distributes mail. Maintains security sensitive Principal Investigator ACUF files secured in the Animal Resource Office. Generates reports, statements and other material from copy or rough draft. Fills in data on vouchers, purchase orders, requisitions, work order requests and other forms.

Other duties as assigned.

REQUIREMENTS

Education: High school diploma or equivalent.

Preferred Education: Technical School.

Certification: None.

PreferredCertification: None.

Experience: Two years experience performing responsible secretarial work.

Preferred Experience: Five years secretarial experience.

Onsite Presence: Is Required

WORKING CONDITIONS

Frequency

Deadlines

Sedentary Environment

Exposure to animals

Constant 67-100%

Seldom 3-10%

PHYSICAL DEMANDS

Frequency

Weight

Carrying

Keyboarding

Sitting

Standing

Walking

Reaching

Balancing

Lifting

Pushing/Pulling

Occasionally 11-33%

Constant 67-100%

Constant 67-100%

Occasionally 11-33%

Occasionally 11-33%

Occasionally 11-33%

Occasionally 11-33%

Seldom 3-10%

Occasionally 11-33%

5-10 lbs

5-10 lbs

5-10 lbs

COGNITIVE DEMANDS

Analytical Ability

Appropriate Behavior

Attention to detail

Comprehending

Critical Thinking

Following Instructions

Giving and Receiving Constructive Feedback

Interpersonal Skills

Memorizing/Remembering

Multitasking

Oral Communication

Organizing

Problem Solving

Reading Skills/Comprehension

Selective Attention

Working Alone

Written Communication

Must pass pre-employment skills a test as required and administered by Human Resources. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html